To expressions of interest in Roverway 2024
Hi Rovers and Venturers,
First let me thank you for your expression of interest in Roverway 2024. This event will be held in Norway from July 22 to August 1, 2024. Roverway is the European Rover Moot that is held every 4 years but this one was delayed due to Covid, as many events were. The last Roverway was held in Netherlands in 2018. My name is Maurice Shevalier and I am a Rover Advisor in Calgary. I have been to 4 previous Roverways with Venturers and Rovers from my Crew and Company and am helping out with this one.
Rover moots work a little differently than your typical Scout Jamboree. Roverway participants is for Venturers and Rovers from ages 16 to 21, which is younger than the World Rover Moot. This is a decision of the European Scout Council due to the fact that many European Scout organization do not have Rovers. If you are over 21, then you can attend as part of the International Service Team (IST).
Rover Moots are divided into 2 parts, the Journey and the Gathering. The Journey is where you attend the event of your choosing. This can be an outdoor adventure, a social project, building on a hobby, like photography to name a few events that have been held at previous Roverways. The journey is taken with your patrol which is made up of Canadians who are attending as part of the Canadian Contingent and consist of 5 to 8 Rovers/Venturers. The gathering is where all the Rovers/Venturers gather in Stravanger and take part in onsite activities.
If you attend as an IST member, then during the Journey, you will help in setting up the camp site and the activities. During the Gathering, as an IST you will be working to help make it happen.
There are a few things that that we need to know to move forward.
1. 1. Are you interested in attending this event or just looking for more information?
2. 2. For registration purposes, in addition to the information you provided on the website, as required by Roverway, we need to know:
a. Your birthdate
b. Your cell number
c. Your Gender (Male, Female, Other, Prefer not to Say)
d. Languages Spoken: English, French, Norwegian/Danish/Swedish/Other and Level of Fluency: Basic, Fair, Fluent, Mother tongue
e. Emergency Contact Name and Phone Number
f. Nationality on Passport
g. Dietary Needs: None, Vegetarian, Halal or Kosher
h. Food Allergies: “Yes” will indicate that you give consent for photo or video of you at Roverway to be used by WAGGGS Europe or WOSM Europe, or their member organisations, in print or on digital media.
3. 3. Are you planning to attend as a participant or as an IST member.
There is additional information that needs to be answered for IST participants.
1. 1. What are your skills/qualifications to help place you in an appropriate area:
a. Administrative skills
b. Technical skills
c. Educational skills
d. Medical skills
e. Communication skills
f. Food handling skills
g. Professional IT skills
h. Wood Crafting skills
2. 2. What areas would you prefer to work in:
a. Programme activities
b. Human resources
c. Health & safety
d. Participant services
e. Food management
f. Technical/handy work
g. Public relations
h. Administration
i. Entertainment
j. Information and communication
3. 3. Can you arrive up to a week before or stay a week after Roverway for setup/teardown.
If you have any further questions or concerns, please feel free to contact me by e-mail ([email protected]).
Also, I would need you to reply by December 10, 2023.
d to an exciting Roverway in 2024.
Yours in Scouting,
Maurice Shevalier
Roverway Advisor
First let me thank you for your expression of interest in Roverway 2024. This event will be held in Norway from July 22 to August 1, 2024. Roverway is the European Rover Moot that is held every 4 years but this one was delayed due to Covid, as many events were. The last Roverway was held in Netherlands in 2018. My name is Maurice Shevalier and I am a Rover Advisor in Calgary. I have been to 4 previous Roverways with Venturers and Rovers from my Crew and Company and am helping out with this one.
Rover moots work a little differently than your typical Scout Jamboree. Roverway participants is for Venturers and Rovers from ages 16 to 21, which is younger than the World Rover Moot. This is a decision of the European Scout Council due to the fact that many European Scout organization do not have Rovers. If you are over 21, then you can attend as part of the International Service Team (IST).
Rover Moots are divided into 2 parts, the Journey and the Gathering. The Journey is where you attend the event of your choosing. This can be an outdoor adventure, a social project, building on a hobby, like photography to name a few events that have been held at previous Roverways. The journey is taken with your patrol which is made up of Canadians who are attending as part of the Canadian Contingent and consist of 5 to 8 Rovers/Venturers. The gathering is where all the Rovers/Venturers gather in Stravanger and take part in onsite activities.
If you attend as an IST member, then during the Journey, you will help in setting up the camp site and the activities. During the Gathering, as an IST you will be working to help make it happen.
There are a few things that that we need to know to move forward.
1. 1. Are you interested in attending this event or just looking for more information?
2. 2. For registration purposes, in addition to the information you provided on the website, as required by Roverway, we need to know:
a. Your birthdate
b. Your cell number
c. Your Gender (Male, Female, Other, Prefer not to Say)
d. Languages Spoken: English, French, Norwegian/Danish/Swedish/Other and Level of Fluency: Basic, Fair, Fluent, Mother tongue
e. Emergency Contact Name and Phone Number
f. Nationality on Passport
g. Dietary Needs: None, Vegetarian, Halal or Kosher
h. Food Allergies: “Yes” will indicate that you give consent for photo or video of you at Roverway to be used by WAGGGS Europe or WOSM Europe, or their member organisations, in print or on digital media.
3. 3. Are you planning to attend as a participant or as an IST member.
There is additional information that needs to be answered for IST participants.
1. 1. What are your skills/qualifications to help place you in an appropriate area:
a. Administrative skills
b. Technical skills
c. Educational skills
d. Medical skills
e. Communication skills
f. Food handling skills
g. Professional IT skills
h. Wood Crafting skills
2. 2. What areas would you prefer to work in:
a. Programme activities
b. Human resources
c. Health & safety
d. Participant services
e. Food management
f. Technical/handy work
g. Public relations
h. Administration
i. Entertainment
j. Information and communication
3. 3. Can you arrive up to a week before or stay a week after Roverway for setup/teardown.
If you have any further questions or concerns, please feel free to contact me by e-mail ([email protected]).
Also, I would need you to reply by December 10, 2023.
d to an exciting Roverway in 2024.
Yours in Scouting,
Maurice Shevalier
Roverway Advisor
Notes for those groups interested in attending
Planned session is specifically aimed at those who are still considering joining the Jamboree and it is an opportunity for you to get to know more about what the Roverway International Jamboree is all about.
- Our ethos and mission
- How we turn a field into a village
- Types of activities
- Amenities available
- Fundraising
- How to book on and payments
This session is specifically aimed at those who have already booked and paid their deposit to join our Jamboree in 2024. We will discuss:
- Preparations and key considerations
- The site, access and facilities
- Activities throughout the day, and how they work
- Retail facilities
- Fundraising
Notes regarding attendance at the Roverway Moot 2024
Rental equipment: Regarding any actual figures/price lists for the cost of rental equipment i.e. tents, cooking gear etc as well as a deadline for doing so. tible fuel wise with those in the UK.
Travel to the site: you will need to arrange train or bus transportation to Stavenger on Monday 22th July if you fly into Norway arriving the morning of the 22nd. Most flights from Canada are overnight and arrive in the early morning. Also there will be coaches from central London on that day for groups who are spending time there before. The jamboree transport coordinator will be working with the coach company on this. They cannot give prices at the moment, as you are aware fuel prices are somewhat variable currently. It is planned that a member of the international team will be at the airports to meet groups coming in from overseas.
Important note: No groups are allowed on site before 22nd July. Youth hostels being the least expensive option for a Oslo stay. All groups must leave the site on 2nd August either to return to the airport or to begin visits in Europe.
Food - the onsite food outlet is currently being organized. There are local supermarkets close by, so if extras are needed, one of the international team can take a leader to them.
Cell/mobile phones: there will be places on site to charge them, those may be limited given over 5000 participants plus offers of service volunteers. There is cell service on the site.
Medical facilities and services: There will be a rota of medical staff supplied by ScoutMed with a clinic on site. In case of emergency there is a local hospital and an Accident and Emergency dept. close by.
Cultural or international Day: The international team has confirmed there will be some sort of cultural celebration, they have not decided on what form that will take. Once we know it will be beneficial to us all to have a coordinated approach.
Site: the site is a 120 acre field which is a public park; it is flat but not altogether smooth. I was asked if groups could bring a bike(s), the answer was yes but why. They would not be allowed to be ridden with the sub camps, only on the ring road. Helmets would be required.
Sub camps: International Rovers will be spread across the sub camps. Size of the group campsites will be based on your numbers. Each of the sub camps will have a member of their international team on site to assist if there are problems or needs.
They are expecting 5000 participants.
Zoom conversations monthly, it was decided to keep them on the last Sunday of the month. So mark you calendars for 2nd Sunday of the Month the same time as before: N.L.: 8:30 pm; N.S./P.E.I./N.B.: 8 PM, QC./ON 7 PM; MAN/ 6 PM; SASK/ALTA; 5 PM; BC 4 PM I will send out the link to those on the email list closer to the time. If you can’t make one or more, I will still send out notes and if you have questions send them along to me.
If you know of any other groups interested in Roverway let me know and I will contact them and also add them to the Zoom calls.
Travel to the site: you will need to arrange train or bus transportation to Stavenger on Monday 22th July if you fly into Norway arriving the morning of the 22nd. Most flights from Canada are overnight and arrive in the early morning. Also there will be coaches from central London on that day for groups who are spending time there before. The jamboree transport coordinator will be working with the coach company on this. They cannot give prices at the moment, as you are aware fuel prices are somewhat variable currently. It is planned that a member of the international team will be at the airports to meet groups coming in from overseas.
Important note: No groups are allowed on site before 22nd July. Youth hostels being the least expensive option for a Oslo stay. All groups must leave the site on 2nd August either to return to the airport or to begin visits in Europe.
Food - the onsite food outlet is currently being organized. There are local supermarkets close by, so if extras are needed, one of the international team can take a leader to them.
Cell/mobile phones: there will be places on site to charge them, those may be limited given over 5000 participants plus offers of service volunteers. There is cell service on the site.
Medical facilities and services: There will be a rota of medical staff supplied by ScoutMed with a clinic on site. In case of emergency there is a local hospital and an Accident and Emergency dept. close by.
Cultural or international Day: The international team has confirmed there will be some sort of cultural celebration, they have not decided on what form that will take. Once we know it will be beneficial to us all to have a coordinated approach.
Site: the site is a 120 acre field which is a public park; it is flat but not altogether smooth. I was asked if groups could bring a bike(s), the answer was yes but why. They would not be allowed to be ridden with the sub camps, only on the ring road. Helmets would be required.
Sub camps: International Rovers will be spread across the sub camps. Size of the group campsites will be based on your numbers. Each of the sub camps will have a member of their international team on site to assist if there are problems or needs.
They are expecting 5000 participants.
Zoom conversations monthly, it was decided to keep them on the last Sunday of the month. So mark you calendars for 2nd Sunday of the Month the same time as before: N.L.: 8:30 pm; N.S./P.E.I./N.B.: 8 PM, QC./ON 7 PM; MAN/ 6 PM; SASK/ALTA; 5 PM; BC 4 PM I will send out the link to those on the email list closer to the time. If you can’t make one or more, I will still send out notes and if you have questions send them along to me.
If you know of any other groups interested in Roverway let me know and I will contact them and also add them to the Zoom calls.
Notes regarding attendance at Roverway 2024
Hi folks,
The Canadian contingent to the Roverway is a semi-casual one – each group is responsible for their own flights etc. The Head of Contingent serves as the primary point of contact for Canadian participants and is responsible for the International Travel Permit and assisting keeping everyone up to date. Rather than bombard the Roverway team with the same questions from each group the Head of Contingent will gather the questions, get the answers and communicate those back to all the participating groups. The Head of Contingent is there to help your groups and to serve as the overall Canadian leader.
There was a major part of the meeting taken up with the question of travel, cancellation and medical insurance. This is required by all participants. A group policy for your group is a good idea as if there is a problem with a flight it covers everyone. Brian mentioned that he has used a product called TuGo https://www.tugo.com/ It is sold through agencies in each province, details on their website. Brian obtained this through Sanderson Travel https://shop.tugo.com/store/SAN357 Also should I or another leader have to deal with a medical problem with an individual or a number in the group there is only one insurance company to deal with. Brian did remind us all that there is no personal insurance from Scouts Canada for international trips, only limited liability.
Fights: there is an advantage to group rate but you need 10-15 to qualify. The advantage is you can change names of participants rather than get locked in when you buy, however it comes at a cost. Group rates often cost more. There is a strong advantage in using a travel agent to book for your group; if there is a problem then one call to the agency will begin the process of finding a solution rather than having to contact each parent to do so as they bought the ticket. Also each participant/parent can use their credit card to pay the travel agent for their ticket.
If your group is planning to extend their time in the Europe by visiting Oslo or other cities before or after the jamboree there is no need to extend the travel permit, however if there are “risky “ activities planned sea kayaking, mountaineering etc. then a risk assessment needs to be made. FYI if Icelandair flies from your city (Vancouver, Toronto and May 2024 Halifax) you can get a stopover in Iceland for a visit.
Regarding donations for tax receipts: Brian suggested the best way is through the Scouts Canada website, the donor makes an unrestricted donation to them specifying the group name (make sure the donor is using your group’s name accurately). In roughly a month the donation will be transferred to the group’s bank account by Scouts Canada who will issue a donation receipt to the donor.
There was a description of Offer of Service: that is an adult who is attending the jamboree to help in the activities and not as a troop scouter with youth.
The Canadian contingent to the Roverway is a semi-casual one – each group is responsible for their own flights etc. The Head of Contingent serves as the primary point of contact for Canadian participants and is responsible for the International Travel Permit and assisting keeping everyone up to date. Rather than bombard the Roverway team with the same questions from each group the Head of Contingent will gather the questions, get the answers and communicate those back to all the participating groups. The Head of Contingent is there to help your groups and to serve as the overall Canadian leader.
There was a major part of the meeting taken up with the question of travel, cancellation and medical insurance. This is required by all participants. A group policy for your group is a good idea as if there is a problem with a flight it covers everyone. Brian mentioned that he has used a product called TuGo https://www.tugo.com/ It is sold through agencies in each province, details on their website. Brian obtained this through Sanderson Travel https://shop.tugo.com/store/SAN357 Also should I or another leader have to deal with a medical problem with an individual or a number in the group there is only one insurance company to deal with. Brian did remind us all that there is no personal insurance from Scouts Canada for international trips, only limited liability.
Fights: there is an advantage to group rate but you need 10-15 to qualify. The advantage is you can change names of participants rather than get locked in when you buy, however it comes at a cost. Group rates often cost more. There is a strong advantage in using a travel agent to book for your group; if there is a problem then one call to the agency will begin the process of finding a solution rather than having to contact each parent to do so as they bought the ticket. Also each participant/parent can use their credit card to pay the travel agent for their ticket.
If your group is planning to extend their time in the Europe by visiting Oslo or other cities before or after the jamboree there is no need to extend the travel permit, however if there are “risky “ activities planned sea kayaking, mountaineering etc. then a risk assessment needs to be made. FYI if Icelandair flies from your city (Vancouver, Toronto and May 2024 Halifax) you can get a stopover in Iceland for a visit.
Regarding donations for tax receipts: Brian suggested the best way is through the Scouts Canada website, the donor makes an unrestricted donation to them specifying the group name (make sure the donor is using your group’s name accurately). In roughly a month the donation will be transferred to the group’s bank account by Scouts Canada who will issue a donation receipt to the donor.
There was a description of Offer of Service: that is an adult who is attending the jamboree to help in the activities and not as a troop scouter with youth.